Neighborhood Matching Fund

What is the Neighborhood Matching Fund?

The purpose of the Neighborhood Matching Fund is to help improve the quality of life in Redmond's neighborhoods by supporting partnerships between the City of Redmond and the neighborhoods. The matching fund encourage projects that foster neighborhood pride and enhance and beautify Redmond's neighborhoods. The City supplies cash (or in-kind services) for a neighborhood project and the neighborhood matches the City's contribution with local resources of volunteer labor, donated materials or professional services, or cash.

The funds are awarded on the basis of merit, with a maximum of $5,000 available per project.

Who may apply?

Two or more individuals, from separate households and living within the city limits of Redmond, may submit an application with their project idea. All projects are required to have a Citizen Project Coordinator (either individual or group) to be the liaison between the City and the neighborhood during project development and implementation.

Single businesses, city-wide organizations, social services, fraternal and religious groups, and public agencies are not eligible as applicants. However, eligible applicants are encouraged to form partnerships with these ineligible groups to plan and implement projects. The eligible applicant must retain the primary role in the partnership. Political groups are not eligible for matching funds.

How do I apply?

Eligible individuals interested in participating in the Neighborhood Matching Fund must fill out and submit an application to Neighborhood Matching Fund Coordinator, 4SPL, P.O. Box 97010, Redmond, WA 98073-9710. The application form is available in Adobe Acrobat format.

Contact: Sarah Stiteler at 425-556-2469

What kinds of projects are eligible?

To be eligible, projects must:

  • provide a public benefit to the neighborhood
  • have demonstrated neighborhood support in affected project area
  • have approval from all adjacent property owners
  • involve neighborhood residents directly in all phases
  • have goals which can be accomplished in 12 months or less
  • be located on publicly accessed property (right-of-way, neighborhood common area, etc.)
  • be within the City's legal authority
  • be designed for low maintenance or be maintained by neighborhood volunteers (if applicable)

The six project categories
with examples of possible projects

  • physical improvements -- small play area or tot lot, bus shelter, trail
  • neighborhood identity -- signage, entrance beautification
  • public art or amenity -- bench, sculpture, garden
  • traffic safety -- in conjunction with the Neighborhood Traffic Calming Program
  • youth or environmental projects -- skate ramp, basketball hoop, trail head enhancement, composting
  • program, projects in conjunction with Natural Resources
  • capital equipment purchase -- neighborhood bulletin board, neighborhood picnic area

How are projects evaluated?

Decisions regarding successful applications for the Neighborhood Match Fund are made by a committee of public officials. The committee will review each application and make the awards based on the criteria listed below.

Quality of the Project

The project is clearly understood, well planned, and ready to proceed. There is a demonstrated need for the project. The budget is reasonable, cost-effective, and within the scope of this fund.

Neighborhood Match

The match meets the minimum requirement, is secured and is ready to be expended.

Neighborhood Participation and Benefit

A significant number of people will be involved in and will benefit from the project. The project is not controversial nor does it have neighborhood opposition. The project creates opportunities for self-help. Diverse interests are involved.

During the evaluation process, emphasis will be placed on projects that provide the neighborhood with a lasting physical improvement. Before the award is given, the applicant and the City must agree on the terms of the project to assure the City that the award will provide a public benefit and is not a gift of public funds. All applications are rated using this criteria.

How does the Neighborhood Matching Fund work?line

The Neighborhood Matching funds will be awarded on the basis of merit, with a maximum of $5,000 available per project.

For every dollar requested from the Matching Fund, the neighborhood must identify match items that add up to equal the value of the amount requested. So, if $1,000 is requested from the City, then at least $1,000 of match must be proposed (and provided when the application is approved).

Match items can be donated professional services, donated materials or supplies, volunteer labor, or cash. The best way to identify match items is to look over a list of all the resources needed to complete the project and decide which items can be provided by donors in the neighborhood.

Professional services and skilled labor who donate their services as part of the neighborhood match cannot also receive compensation from the City's match money. This is intended to ensure that persons hired to provide services or skilled labor are selected on the basis of their qualifications, experience, and fees, not on their willingness (or inability) to donate services.

Basic Requirements for Developing a Neighborhood Match Package

  • The value of the neighborhood's match must equal or exceed the amount requested from the Neighborhood Matching Fund.
  • The amount and type of match must be appropriate to the the project needs.
  • The proposed match must be expended during the life of the project - not prior to or after completion.
  • Assistance from City staff or funds from elsewhere in the City cannot be counted as match.
  • Time spent preparing the Neighborhood Matching Fund application or fundraising cannot be counted as match.
  • All volunteer labor is valued at $17.00 an hour.
  • Professional services, if needed for the project, are valued at the "reasonable and customary rate" prevailing in the community. If professional services are donated, they are valued at $30.00 per hour.
  • Neighborhood match must be not only pledged, but also secured. Secured means that the donor has specifically described the contribution and has signed the Match Pledged/Secured Form (attached to the application packet) to confirm the commitment.
  • Home Owners Associations or individuals must provide a signed W-9 tax form for receipt of grant funds.

Who is responsible for project maintenance?line

If maintenance is required, a maintenance agreement may be required by the City. The Citizen Project Coordinator will be required to ensure that the project be maintained.

What is the timeline for project approval through completion?
Reviewing applications, making approval decisions, and working out the project details with the neighborhoods takes time.

Successful applicants will be notified approximately 4 to 6 weeks after the neighborhood Matching Fund Coordinator has received a properly completed application. Authorization to begin the project will be given after a contract with the neighborhood has been successfully executed (approximately 4 weeks). The neighborhood then has up to 12 months to implement the project.